Office manager

Thursday 13 June 2024 11:33 AM Beirut Time · 201

Bassant essam

Office Manager

**Company Overview**

WMK Tech is a leading digital agency that specializes in crafting innovative web and mobile solutions for clients across various industries. As we continue to grow our business, we are seeking an experienced Office Manager to oversee the smooth and efficient operation of our corporate office.

**Position Summary**

As the Office Manager, you will be responsible for managing the day-to-day administrative and operational activities of our office, ensuring that our work environment is organized, supportive, and conducive to the productivity and well-being of our team. Leveraging your strong organizational skills, attention to detail, and excellent interpersonal abilities, you will serve as a critical liaison between our employees, management, and external stakeholders.

**Key Responsibilities**:

- Oversee and coordinate all office management functions, including procurement, facilities management, vendor relations, and office supplies inventory

- Serve as the primary point of contact for employees, providing administrative support and resolving day-to-day operational issues

- Manage the company's front desk and reception area, ensuring a professional and welcoming environment for visitors and clients

- Coordinate with IT and facilities teams to address equipment, technology, and office space-related needs

- Plan and execute various company events, meetings, and team-building activities to foster a positive and collaborative work culture

- Maintain and update employee records, manage office calendars, and support human resources-related tasks as needed

- Liaise with external service providers (e.g., contractors, suppliers, caterers) to ensure the timely and efficient delivery of goods and services

- Implement and enforce office policies, procedures, and safety protocols to maintain a secure and compliant work environment

- Identify and implement process improvements to enhance efficiency, streamline workflows, and optimize office operations

- Assist with special projects and ad-hoc tasks as assigned by the management team

**Required Qualifications**:

- 5+ years of experience as an Office Manager, Executive Assistant, or in a similar administrative role

- Excellent organizational and time management skills, with the ability to prioritize tasks, multitask, and meet deadlines

- Strong attention to detail and a proven track record of maintaining accurate records and data

- Proficient in the use of office productivity software (e.g., Microsoft Office, Google Suite) and office equipment

- Excellent written and verbal communication skills, with the ability to interact with employees at all levels and represent the company professionally

- Exceptional problem-solving and conflict-resolution skills, with the ability to think critically and make sound decisions

- Adaptable and flexible, with the ability to thrive in a fast-paced, dynamic work environment

- Excellent customer service orientation and the ability to provide a positive and welcoming experience to all office visitors

- Collaborative mindset, with the ability to work effectively as part of a team and build strong working relationships

- Bachelor's degree in Business Administration, Office Management, or a related field preferred

**Desired Qualifications**:

- Prior experience in the digital agency, technology, or professional services industry

- Familiarity with project management software and tools

- Knowledge of office equipment maintenance and troubleshooting

- Experience in managing and coordinating office moves, renovations, or expansion projects

- Proficiency in data analysis and reporting using spreadsheet software

- Certification in office management, facilities management, or a related discipline

If you are an experienced Office Manager with a passion for creating a well-organized and supportive work environment, we encourage you to apply for this exciting opportunity.